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PROC Committee Report

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Committee Report

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Appendix D: List of Engagements: PHAC and Elections Canada

Last revised: November 6, 2020

Date	Participants – PHAC	Participants – Elections Canada and OGDs	Notes/Comments
June 4, 2020	Vice President, Emergency Management	Deputy Chief Electoral Officer, Electoral Events	Initial contact to establish relationship and discuss roles and responsibilities.
July 1 – July 31, 2020	Vice President, Emergency Management Various staff, Health Portfolio Operations Centre	Deputy Chief Electoral Officer, Electoral Events Senior Director, Field Governance and Operational Readiness Acting Director, Voting Operations	A series of communications relating to elections planning and public health measures, as well as sharing of relevant guidance.
August 19, 2020	Vice President, Emergency Management Incident Management System Operations Chief	Deputy Chief Electoral Officer, Electoral Events	Discussed updates on election planning and feasibility of Elections Canada presenting to the Special Advisory Committee relating to the COVID response (see entry for September 1) and for the Chief Electoral Officer to call the Chief Public Health Officer (see entry for September 2).
August 26, 2020	Executive Medical Advisor, Infectious Diseases Prevention and Control Branch Health Canada Occupational Health and Safety Program Incident Management System Operations Chief Technical leads from the Incident Management System public health measures group	Deputy Chief Electoral Officer, Electoral Events Senior Director, Field Governance and Operational Readiness Acting Director, Voting Operations	General discussion on required public health measures for the safe conduct of an election.
September 1, 2020	Members of Federal/Provincial/Territorial Special Advisory Committee (SAC) (includes Chief Medical Officers of Health for provinces and territories, as well as Canada’s Chief Medical Officer of Health)	Deputy Chief Electoral Officer, Electoral Events	Presentation to provincial and territorial officials by Elections Canada on electoral context during a pandemic.
September 2, 2020	Chief Public Health Officer	Chief Electoral Officer	General discussion on conduct of an election during a pandemic.
September 22, 2020	Incident Management System Operations Chief Various staff, Health Portfolio Operations Centre	Deputy Chief Electoral Officer,Electoral Events Director, General ElectionPandemic Intelligence Task Force	Discussion on best practices for engagement of provincial and territorial health officials.
September 24, 2020	Various staff, Center for Emergency Preparedness and Response	Government Operations Centre Various Elections Canada staff	Creation of an Elections Canada and PHAC working group to discuss various issues concerning election planning and public health considerations in the context of COVID-19.
September 30, 2020	Incident Management System Operations Chief	Director, General Election Pandemic Intelligence Task Force	Discussion on personal protective equipment.
October 1, 2020	Various staff, Center for Emergency Preparedness and Response Technical leads from the Incident Management System public health measures group	Government Operations Centre Various Elections Canada staff	Meeting of Elections Canada and PHAC working group to discuss various issues concerning election planning and public health considerations in the context of COVID-19.
October 6, 2020	Various staff, Health Security Infrastructure Branch (Centre for Biosecurity)	Various Elections Canada staff	Early engagement on voting for travellers subject to the Quarantine Act following entry to Canada.
October 6, 2020	Director General, Centre for Emergency Preparedness and Response	Director, Enterprise Security	Courtesy call to provide updates on election planning.
October 8, 2020	Various staff, Center for Emergency Preparedness and Response Technical leads from the Incident Management System public health measures group	Government Operations Centre Various Elections Canada staff	Meeting of Elections Canada and PHAC working group to discuss various issues concerning election planning and public health considerations in the context of COVID-19.
October 9, 2020	Various staff, Health Security Infrastructure Branch (Centre for Biosecurity/Regional Operations	A/Associate Director, Field Readiness & Event Management	Discussion on voting for travellers undertaking mandatory 14-day quarantine, per the emergency order under the Quarantine Act, including for travellers lodged in federally designated quarantine facilities.
October 9, 2020	Various staff, Infectious Diseases Prevention and Control Branch	Director, General Election Pandemic Intelligence Task Force	Discussion regarding self-assessment of election workers.
October 22, 2020	Various Staff, Center for Emergency Preparedness and Response	Government Operations Centre Various Elections Canada staff	Meeting of Elections Canada and PHAC working group to discuss various issues concerning election planning and public health considerations in the context of COVID-19.
October 30, 2020	Vice President, Emergency Management Director General, Centre for Emergency Preparedness and Response	Deputy Chief Electoral Officer, Electoral Events Director, General Election Pandemic Intelligence Task Force	Courtesy call to provide updates on election planning.