:
I call this meeting to order.
Folks, let's get started. I see quorum.
I offer insincere apologies to the witnesses, all of whom appreciate the difficulties of getting started on time.
This is a pretty important study the committee is dealing with. It's pretty well universal among committee members that the procurement system is not working, and it's certainly not working at any level of efficiency. As the threat analysis is getting more and more dire, we don't enjoy the luxuries we may have had in other years of being able to be a bit more leisurely about our procurement, hence the desire of committee members to bring all of you together, as the main players, to talk about what the current system is. However, I hope you will feel free to offer your suggestions on how to improve the current system.
I hope that doesn't impair your employability later on, but as I said, we can't carry on the way we're carrying on. We need some answers, and you folks are in the midst of this.
With that, I've asked the witnesses to be economical in their statements. I'd like to see a three-minute statement, if that's possible, but I'm not going to be too harsh about it.
I understand we're going to start with Mr. Page, then go to Mr. Crosby, Madam Tattersall and Mr. Xenos. We'll go in that order.
If you can, make it three minutes, Mr. Page. Thank you.
Good afternoon, Mr. Chair and committee members. My name is Simon Page. I am the assistant deputy minister of defence and marine procurement at Public Services and Procurement Canada.
Thank you for the opportunity to appear here today to discuss the impact of Canada's procurement process on the Canadian Armed Forces. Given the current geopolitical environment, this committee's study is of pertinent interest.
PSPC works closely with the Department of National Defence, Innovation, Science and Economic Development, or ISED, and other key federal partners to ensure that it provides the procurement support needed to deliver the right equipment and services to the Canadian Armed Forces in a timely manner. Procurement processes are part of a system whereby smart and sound procurement principles—such as early engagement, effective governance and independent advice through open, fair and transparent solicitations—ensure the best value for Canadians and the federal government.
PSPC chairs the interdepartmental governance committees established under the defence procurement strategy, and leads the stakeholder and industry engagement before and during the procurement process. It brings together all the key federal players to transparently consider trade-offs related to capabilities or performance, cost or value for money, the timely delivery of equipment and services, and economic benefits to Canada.
Since the start of 2020, PSPC has awarded close to 2,500 distinct defence contracts, valued at just over $29 billion. There are over 250 projects and procurements being managed at the moment within the system, all at various stages of maturity and progress.
[Translation]
The system operates in a rich environment that includes specific statutes, policies, regulations, procedures, processes, and agreements. It has numerous inputs, covering a wide spectrum of scope, from large complex ships and aircraft to pistols through munitions and comprehensive in-service support solutions.
The system, like so many other entities in the Government of Canada, is fluid and requires continuous improvement and adaptation. Therefore, there is a constant and focused effort to modernize procurement policies and practices so that they are simpler, less administratively burdensome, continue to support policy goals while delivering impactful results for the client departments.
Under a specific optimization initiative, the desire for deliberate policy-making that leverages procurement is as strong as ever, as public budgets are tightened to achieve and support a number of mandates.
[English]
As part of Canada's defence policy, “Strong, Secure, Engaged”, the effectiveness and efficiency of defence and marine procurement are fundamental elements of supporting Canada's positioning in terms of territorial protection, assistance to allied countries and support for humanitarian aid at the national and international levels. To ensure the success of this initiative, the Government of Canada recognizes the need to prioritize, so we have established a senior-level team to work on the broad topic of defence procurement and many of its elements in the periphery. The purpose of this team is to respond to the new realities through novel approaches to acquisitions, sustainment and strategic industry engagement.
I would like to bring to your attention, Mr. Chair, ongoing affairs that are of particular interest to defence procurement.
[Translation]
First the Sustainment Initiative, which is based on four principles: performance, value for money, flexibility, and economic benefits. Since 2016, the progress on this initiative has improved collaboration with key stakeholders, and provided early indications of optimized sustainment principles. This initiative, along with the Continuous Capabilities Sustainment initiative led by DND, as an agile programmatic approach to capability acquisition and sustainment, we expect to achieve better performance, enhanced goods and services and strong business partnerships with industry.
Finally, the risk-based defence procurement process allows for a delegation of authority to the minister of PSPC to enter into and amend contracts and contractual arrangements for lower risk and low-medium complexity defence procurement exceeding PSPC's contracting limits. PSPC led the implementation of the pilot, in partnership with Treasury Board of Canada Secretariat and the Department of National Defence.
Thank you, Mr. Chair and committee members. I would be pleased to answer your questions.
:
Mr. Chair, I'd like to thank you for the invitation to appear before you to discuss procurement within Canada as it relates to national defence.
I'm Troy Crosby, assistant deputy minister materiel at the Department of National Defence. It's my role at DND to ensure that members of the Canadian Armed Forces have the services and required equipment—equipment that is safe, fit for purpose and available—to enable the CAF to accomplish the missions assigned to it by the Government of Canada.
[Translation]
The commitments made in Strong, Secure, Engaged continue to be our focus as we make progress on the 362 projects of the Defence Policy, 39 of which are currently in definition and 117 in implementation, while 156 are in close-out or have already been closed.
[English]
Additionally, work is under way on NORAD modernization and for the support of ongoing operations.
There remains a large volume of complex work still ahead of us. Of the 77 capital projects that the materiel group is currently leading, 22 are in definition phase, including the logistics vehicle modernization and remotely piloted aircraft systems projects, which are nearing the end of competitive selection processes.
Among the 55 major capital projects being led by the materiel group that are already in implementation—the project phase following contract award—are the future fighter capability project; the armoured combat support vehicle project, which has produced more than 90 vehicles to date, not including the 39 already donated to Ukraine; the fixed-wing search and rescue replacement project, which completed polar navigation testing this summer; the strategic tanker transport capability project, which will deliver a second CC-330 Husky later this year; and the Griffon limited life extension and Cormorant mid-life upgrade projects.
[Translation]
We continue to take important steps. Twelve months ago we had the third of six Harry DeWolf-class Arctic and offshore patrol ships, and recently in September we had the fourth. In the same month, we also completed the assembly of the 123 structural blocks for the first joint support ship.
[English]
Construction of the second joint support ship is already well under way, and preliminary design review for the Canadian surface combatant was completed in December 2022 with a view to reaching full-rate production in 2025.
[Translation]
Despite all of this progress in our procurement projects, there is still room for improvement in how we plan and implement the ongoing maintenance of operational capabilities of equipment already in service to keep pace with rapid technological change.
[English]
To accomplish this, we need to adopt a less transactional approach to our relationships with industry in order to realize improved outcomes for CAF readiness.
Mr. Chair, thank you for this opportunity to address the committee. I look forward to answering questions.
My name is Samantha Tattersall. I am the assistant comptroller general for the acquired services and assets sector within the Office of the Comptroller General at Treasury Board Secretariat. I'd like to thank you for the opportunity to be here today with my colleagues.
First, I'd like to take a moment to outline the role that Treasury Board Secretariat plays in supporting the management of investments and procurement, including defence procurement.
The management of investments and their procurements is a shared responsibility across the federal system. The Office of the Comptroller General, which is the area of Treasury Board that I work in, provides policy and guidance on investment planning, projects and procurement. Treasury Board sets the administrative policy framework within which departments operate, and deputy heads of departments are responsible for ensuring they have the right governance, systems and resources in place to manage those investments and contracts. It's important to note that Treasury Board administrative policy exists within a broader legal framework, whether that be the Financial Administration Act, departmental legislation, trade agreements, etc.
[Translation]
As you know, the Government of Canada manages thousands of projects in any given year and enters into hundreds of thousands of contracts on an annual basis. The vast majority of these are managed within departments and, where applicable, with Public Services and Procurement Canada as a common service provider.
The more complex and higher-risk projects and procurement may require additional Treasury Board authorities. The requirements for when Treasury Board approval is needed are set out in the investment policy, as well as the procurement directive.
[English]
In 2021, we made an important reset to our investment and procurement policies, and we moved away from a prescriptive direction to a principles-based approach to provide more flexibility to departments to manage within their individual operational contexts.
For contracts, the dollar limits over which Treasury Board authority is sought are set out in the directive on the management of procurement. These are set at departmental levels, and for specific circumstances there are also exceptional contracting limits. DND, for example, currently has six exceptional contracting limits that are above its basic limits.
In recognition that dollar value is not always a perfect predictor for complexity, I think my colleague highlighted that we have been working and innovating with PSPC and DND to increase efficiency and support the streamlining of defence procurement approvals. As Simon mentioned, we've been piloting an approach for defence procurements that establishes a risk-based contract approval process for low-risk, low- to medium-complexity defence projects where the value exceeds PSP's existing contracting delegation. The idea is that they're low risk and low complexity, so those don't have to come into Treasury Board.
With that, Mr. Chair, I am pleased to answer any questions from committee members.
:
Thank you, Mr. Chair and members of the committee, for the invitation.
My name is Demetrios Xenos. I'm the director general of the industrial and technological benefits branch at the Department of Innovation, Science and Economic Development.
[Translation]
Under Canada’s Defence Procurement Strategy framework, Innovation, Science and Economic Development Canada, or ISED, is responsible for leveraging some defence procurement to promote economic activity and growth across Canada. The purpose is to create a sustainable industrial base and ensure that certain large scale military purchases contribute more broadly to the Canadian economy.
[English]
The ITB policy applies to certain defence and Canadian Coast Guard projects over $100 million that are not subject to trade agreements or when a national security exception is invoked. The ITB policy contractually requires companies awarded contracts to undertake business activity in Canada equal to the value of the contracts they have won. Business activities can be directly related to procurement or can include activities in other high-value areas that strengthen Canada's industrial base in defence and other high-technology sectors and also advance key priorities.
[Translation]
The value proposition is at the heart of the Industrial and Technological Benefits Policy, which includes Canada’s economic benefits requirements for each procurement project. The value proposition is developed from a thorough market analysis, as well as engaging industry. This work is being done in parallel with other government departments to meet procurement project timelines.
[English]
Our economic benefit requirements also target business activities in Canada's key industrial capabilities, or KICs, which include areas of established strength, such as simulation and training, and emerging technology, such as artificial intelligence. KICs are designed to support a resilient domestic defence industrial base that can provide our military with the equipment and services they require. They also serve the needs of close allies such as the United States, which is our largest export market.
[Translation]
As a core department under Canada’s Defence Procurement Strategy, ISED participates in interdepartmental governance, and works closely with our partner departments in the procurement process.
This enables our officials to develop economic benefit approaches in parallel with the work of our partner departments to support timely decision-making and meet procurement project timelines.
[English]
Canada's regional development agencies also play an important role in the process and work closely with businesses to streamline the identification of potential suppliers for major prime contractors. As a market-sensitive tool, the ITB policy does not prescribe with whom a contractor must do business.
[Translation]
Since Canada has leveraged defence procurement for economic benefits for over three decades, most large contractors are well aware of the Industrial and Technological Benefits Policy and its associated obligations.
[English]
Under Canada’s defence procurement strategy, the ITB policy remains an important tool to foster economic growth, support innovation, contribute to exports and help maintain and build Canada’s defence industrial base. Under the current portfolio, the ITB has resulted in nearly $44 billion in economic obligations associated with defence procurements, with $39 billion of that completed to date. Over 715 Canadian organizations are benefiting from the ITB policy, of which close to 65% are small and medium-sized enterprises.
[Translation]
I would be pleased to answer your questions.
Thank you, witnesses, for your patience with respect to the delay at the start of the meeting and for being here today.
There's no doubt we live in a very unpredictable and volatile international threat environment. Our decentralized, complex, multidepartmental approach to defence procurement is unique and doesn't seem to be working. It's characterized by bureaucrats, hurdles, political influence, cost overruns and delays in delivering major projects.
My first question is this. DND had $2.6 billion in lapsed spending last year. Is the bottleneck of defence procurement in other departments a contributing factor to DND's lapsed spending problem?
Mr. Crosby, go ahead.
:
Thank you for the question.
I would start by offering that the budget forecasting my organization contributes to at National Defence begins well ahead of the start of a new fiscal year and is largely focused on expenditures for the delivery of equipment. Ultimately, we pay for the delivery of progress from goods delivered to services rendered.
We work with industry. We work through our contract forecast to understand what we think our financial requirements will be for the coming fiscal year. Whether or not we can actually deliver against those forecasts is largely informed by industry's delivery.
Now, industry is not in that on its own by any stretch. Countless decisions have to be made on a contract deliverable, so we are part of that, but there is an unpredictability in our forecasting and we rely on supplementary estimates through the year to achieve what we're trying to achieve.
:
Thank you for the question.
We run all of the procurement processes within the defence procurement strategy apparatus. I described it in my opening remarks as a system. It's a complex system, but it's an effective system that is also benefiting from a very rigid known governance, whereby all entities come to the table and discuss specific procurements in a very synchronized fashion—issue by issue—really trying to optimize the output.
To your question, this governance is at various levels depending on the complexity of the project, as described by Samantha earlier from a Treasury Board Secretariat point of view. There's the director level. There's the director general level. We have the ADM—assistant deputy minister—and the deputy minister.
We work on projects that are approved by cabinet and are coming from client departments—in this case National Defence—and we put those through DPS governance. From the point of view of efficiency and of leadership having eyes on what we're trying to achieve, I'd like to think we're in a pretty good spot.
Thank you very much to our guests today.
To the entire panel, the chair set the tone at the beginning of the meeting in stating there's consensus that something needs to change in the way we're doing defence procurement in the world. The very excellent analysts who support this committee researched models that exist in countries all around the world. They range from models where each branch of service is responsible for its own procurement to models where simply the department of defence is responsible for its procurement or an executive council of government is responsible for defence procurement. There may even be an independent, external civilian committee or organization that looks into procurement.
The point is that there are many different models, but Canada is unique. There is no other country that seems to have the dispersed accountability, if I could call it that, that Canada is using.
I noted in each of your opening remarks that you used most of your time to talk about the way you're doing things now and to describe the current processes. There was discussion about a pilot. I heard that.
Having worked in bureaucracies myself, I know that bureaucracies are sometimes naturally resistant to change. Maybe it's not the individuals within them, but the collective is sometimes resistant to change.
I want to take your temperature on being hospitable to change. In particular, do you see any pitfalls or benefits to some of these other models that do not have dispersed accountability?
Mr. Page, I will start with you.
:
Before I answer the question with specific pieces, I'll say I'm a computer engineer, so I look at things maybe in a very binary fashion. Defence procurement is being labelled as a whole bunch of things, but there are predefence procurement things. There is what I call pure and raw defence procurement and defence procurement processes, and there is postcontract award implementation procurement stuff, which I think tags along well with the “money being lapsed” question we had earlier. Each one of these things we want to characterize, then, as defence procurement. That's fine.
Starting with that as a premise, I think each one of those entities would benefit from improvement. I had a little bit of that in my opening remarks: This is a system, a complex system, delivering complex equipment, and it does need improvement on a continuous basis to make sure we keep up with things.
I'll mention three areas where I personally think the system would benefit from improvement. I'll leave room for my colleagues to weigh in also.
The first one is in the preprocurement basket. Capability development and capability planning need to be there ahead of time. You don't deliver a ship overnight and you don't deliver an aircraft overnight. You don't deliver a radar system overnight. You don't deliver bullets or ammunition overnight. It takes planning. It needs to be acknowledged that the average time to deliver an airplane is probably between six and 10 years from the time you actually get the go signal in the pure procurement box. For a ship, it's longer than that. Therefore, we need to do a very diligent job, with consistency, regarding what we want from a capability development point of view.
The other thing I will mention—and I'm probably stealing a bit of the flavour of my colleague Mr. Crosby here—is that we're working on something now called continuous capability sustainment. That, for me, could be a fairly golden solution to quite a few things we're seeing in the system, including innovation and generating relevant equipment for the Canadian Armed Forces by investing in service, in a capability. We take a hit maybe at the beginning, accept a capability that is viable and functional, and then invest in it to make sure that it remains relevant over time.
The other thing I would mention is costing. I have a lot of respect for all of those who work in that domain. It's tough. It's tougher than ever. We have done, I think, within the enterprise a really good job of investing in that capability over the years. However, when the design of something is not even finished and when that something is not in implementation, will only deliver seven or eight years for now and will deliver until 2050, costing it to the nth degree, for me, is not the most useful thing the system can do. We should take a different strategic approach in how we cost things and how we get going with what I characterize as massive projects that will be multi-year and worth multiple billions.
I have other ideas, but I'll stop here and leave some room for others.
I would like to continue the discussion on technology development, particularly industrial and technological benefits.
Mr. Xenos, because of the multiplier effects, the industry tends to go into research and development. When it comes to defence, are we losing control of what we want in this area if we let the industry choose its research and development activities?
When industrial and technological benefits must be delivered as part of the contract, how can we make sure that those requirements are met?
:
Thank you for the question.
Research and development is proportionally a much smaller part of the industrial and technological benefits portfolio, in comparison to procurement and to the development of technology suppliers. Most of our portfolio has to do with agreements between companies, such as prime contractors and Canadian companies, to deliver products and services that complement global value chains.
Investments under the research and development stream target small and medium-sized businesses as well as post-secondary institutions. We try to help contractors reach agreements with these partners and encourage them to do so. Incentives are provided to these prime contractors through policies and multipliers, but these incentives are proportionally less than those in other streams.
We are really looking to foster activities that give partners the opportunity to interact with prime contractors, who are large companies. Usually, these partners cannot speak directly to contractors. Large companies find it difficult to work with smaller companies and schools. We are trying to give them incentives to reach agreements and encourage activities in this area.
:
I thank the member for her question.
In the field of defence and navy, contracts and projects are so large that it is difficult to have standing offers. The Government of Canada uses them to purchase other products and services.
That said, there are things we can do. For example, we have a strategic program for ammunition. We have integrated five companies and we are able to do specific things with them. We also have the key industrial capabilities, a tool that is managed by our colleagues from Innovation, Science and Economic Development Canada and that we can use for some purchases.
However, most of the time, when Public Services and Procurement Canada needs to launch what I call a pure procurement process, by default, we will call for tenders. Otherwise, we have to justify our position. That is a basic rule according to the policies that govern our work.
:
Okay. Following up on that, interestingly, just on September 21, the United States Government Accountability Office came out with a report on their F-35 program, stating that the life-cycle cost for America's fleet will amount to $1.7 trillion, which is $680 million per aircraft. The same study said that $1.3 trillion of that, which was about 76.5%, was for the operational sustainment of the F-35s. Then there are more statistics, of course, coming out about mass deployment being required. Only 55% would be usable of those F-35s, and a lot of time is required for maintenance.
The report talked about Lockheed Martin's price gouging and stated that by 2036, the F-35 project will be unaffordable for even America's defence budget. This is quite concerning to hear, of course, considering that we're going into a massive purchase and, by America's own watchdog numbers, that life-cycle cost is far outweighing what they believe they can even afford. In addition to that, we know this is happening on American soil. They're doing their own updating and maintenance there, which would heavily impact Canadians in terms of the wait-list.
I know that the PBO is supposed to do a life-cycle costing. We are anxiously awaiting that, but can you talk to this committee about the fact that this could be a potential problem, what you foresee and how your department is trying to ensure that we won't fall into a lot of those same problems?
:
To this point, we continue to participate in conversations at NATO and bilaterally with the U.S. on the need to improve readiness from a munitions availability point of view. Those have led to conversations with some of our munition supply contractors here in Canada, notably IMT Defence and General Dynamics Ordnance and Tactical Systems, which are involved in making 155-millimetre ammunition for Canada.
As the deputy minister mentioned to you at an earlier appearance, we're currently capable of manufacturing what's referred to as the M107 variant of the ammunition and not the current M795. At the beginning of this calendar year, National Defence provided $4.6 million—if my memory serves, or it may be $4.3 million—to IMT Defence to ramp up their ability to produce the shell, from 3,000 rounds a month to 5,000. It's not the complete round but it's the shell. They are going to achieve that by the end of this calendar year.
Meanwhile, both GDOTS and IMT Defence provided us estimates in about the fall of last year to start the production of M795 ammunition. The estimate was $200 million total to set that up. We made a recommendation through the deputy minister and chief of the defence staff to the Minister of National Defence to proceed with that investment, and that was approved. Since that time, industry estimates have doubled to $400 million. We are now looking at that investment again to establish the production capacity for M795 in Canada for the Canadian Armed Forces. It does not include the money to actually buy the ammunition off that production line once it's commissioned.
:
There's nothing prohibited here. It's an investment in a project.
The big picture is that the shipyards were asked to fund infrastructure investment to reach what we call a “target state” within the national shipbuilding strategy. A target state means that they have to reach a level of maturity from a wide variety of parameters, including infrastructure processes, software enterprise systems and things like that—the things that you need to build ships.
They are very close to their target state. They're going to build eight ships with that target state. They've already built four.
We needed an investment in the Canadian surface combatant project, because the Canadian surface combatant is no longer the same notional Canadian surface combatant that was thought through in the early outset of the NSS. It's a denser, more complex ship, and therefore we needed to equip Irving to be ready to deliver the project.
It's an investment in the project. It's a lot more than the dock. It touches on various pieces of the shipyard, but it's an investment in the project to deliver an asset that is more complex and denser than initially anticipated.
Welcome to our witnesses today.
I'm going to start with a theme that's been raised at almost every meeting—at least that I've been at. It's about culture change. That's a very subjective term. I think everyone would have a different interpretation and answer for that.
To a witness or an organization...there's been the reference to culture. There's a reference that maybe bureaucracy needs to take on more risk, that there needs to be less micromanagement of some of the larger files or there needs to be fewer bureaucratic fingerprints on some of these more complex files.
Mr. Crosby, I'll start with you. What does culture change mean to you, and how can we adopt some recommendations here at the committee that speak to the whole issue of driving change from a culture perspective?
Mr. Page, maybe I can ask you something along the same lines. You talked about trade-offs in your opening, and you've referenced them several times now to the committee.
Former deputy minister of defence Richard Fadden was before the committee and talked about some of those trade-offs. He said we might want to consider pushing the pause button on transparency, to some extent, in a structured way in order to speed up the process.
What are your thoughts on having to make a choice among some of the principles and policies that are embedded in the procurement process? The only way to move things forward a bit more quickly might be to take some of those policies off the books.
:
Again, for me there are two key components to this culture. I'll go back to my previous statement about preprocurement, procurement and post-procurement. I'm actually quite intrigued by the reaction here about the three years for the ammunition, so I will touch on that a bit.
First, as I mentioned earlier in answer to another question, our default position within the system right now is that we compete for everything. There's the policy, the client sends me a procurement and the default position is to compete. If we don't compete, it's a sole-source justification that needs to be debated with a good degree of discussion. That enablement to go sole-source when sole-sourcing makes sense should be looked at. That for me is a culture thing that we have integrated into our policy. We need to break that a bit and be empowered to make decisions when a competition does not make sense and is not really the way to go for very obvious reasons, and we have other mechanisms to deliver more effectively. Usually, meeting schedule costs is a different discussion.
I still want to touch on preprocurement activities and planning. If you don't plan, industry is industry, and we need to understand industry. We also need to empower it to deliver for us. That's one thing that I don't think we do super well. I think there is some improvement there. One of the initiatives we have will look at that, but if we don't know we're going to need a specific 155-millimetre bullet at some point, and we expect it to be on the shelf a month from now, then we don't have a good appreciation for the system and what we're trying to deliver.
If you want to deliver stuff on time, start planning on time. You'll get it on time. The speed at which ships can be built is known. The speed at which you can purchase aircraft is known. We need these items to transit through the machine at a pace that will enable no capability gap and enable timely delivery.
:
Thank you very much, Mr. Chairman.
Mr. Page, I would like to go back with you to the fact that tendering is supposed to be used by default. With respect to multimission aircraft, we found out that the CP-140 Aurora aircraft were scheduled to be replaced starting in 2032, but that deadline was finally moved closer, which might benefit Boeing.
Also, last week, told us that because of the budget cuts requested by the Treasury Board Secretariat, there could be calls for tenders or extended timelines for projects, given the fiscal years.
I was wondering where we are at with the replacement of the CP-140 Aurora aircraft. Are we going to maintain a tight deadline that prevents tendering, despite the budget cuts planned by the Treasury Board Secretariat? Could we go back to a slightly longer timeline with respect to the procurement process so that tendering is possible and perhaps taxpayers can get a better value for their money? I know my question encompasses a lot, because I am putting a few things in context, but I would like to hear your comments on that.
:
Mr. Chair, I thank the member for her question.
Unfortunately, I cannot speak to this in detail. This is a project that is ongoing and there is very little I can say. We are in the decision-making process. What I can say is that all pillars of the Defence Procurement Strategy are considered: performance, cost, return on investment and economic benefits for Canada.
Right now, we are really in the middle of the decision-making process. I can tell you that at first glance, budget cuts do not seem to have any bearing on where this project is going or what decisions we have to make.
:
Just to return to “Strong, Secure, Engaged”, there was an initiative within it that said:
Grow and professionalize the defence procurement workforce in order to strengthen the capacity to manage the acquisition and support of today’s complex military capabilities. This includes the addition of over 60 procurement specialists and enhanced training and professional accreditation for defence procurement personnel.
However, we heard that there is a 30% vacancy rate for those defence procurement personnel.
When we are talking about policies, planning, your department's ability to do the work it needs to do, not skipping out on transparency, and the things we need to have for that openness in government, how are you able, with that 30% lack of personnel, to continue to work within the timelines we are hoping to have going forward?
:
Since “Strong, Secure, Engaged” was released, the materiel group at National Defence has grown by approximately 630 people. That said, the amount of work we are progressing with has increased dramatically and continues to grow with the NORAD modernization, the replacement of donated materiel, and the other projects.
It takes quite a while to grow somebody to take on project leadership or project management responsibilities for a large, complex program. We have a formal process of project management competency development that we operate inside the materiel group at DND. For someone to take on the most complex of our projects, it is generally a nine-year process of experience gained through increasing responsibility in more and more complex activities. We are always feeling the pressure to make sure we have the people we need.
We are continuing to recruit. We've actually just launched what we call an “academy”. It's not a building; it's a concept for procurement specialists within the group so that we have the people we're going to need to take on additional work.
In terms of the 30% shortfall, it's important to recognize that our organizational charts for a project are established at a moment in time at the beginning of the project, and they represent the high-water mark for the number of people who would be required—all the specialists—but not all of the specialists are required all of the time.
Right now, despite the shortfalls from a numerical point of view, I have no projects in my organization that are reporting red for human resource availability. There are quite a number reporting yellow. They are feeling the pressure. At times we do find ourselves challenged to find the very specialized subject matter expertise that is required at a moment in time to move a particular project forward.
I welcome our witnesses to the table.
Mr. Crosby, it's good to see you back here again.
We've had a number of witnesses come here, including ministers and the chief of the defence staff, talking about needing to move industry in Canada onto a war footing. Things are dangerous in the world right now with what's happening with the war in Europe, and of course the geopolitics being played in the South China Sea and in the Taiwan Strait.
Are your departments on a war footing? Have you guys made any changes to move Canada onto a war footing?
:
I'll say a couple of things.
First of all, Treasury Board policy is principle-based now. We moved from a very prescriptive policy—it was something like 80 pages long—to a very short principle-based policy to give more flexibility. If you ask my colleagues whether Treasury Board policy is the big inhibitor, I would hope they say that it's not the biggest inhibitor.
When you talk about the approval process and what comes to the Treasury Board and what doesn't, we are always working with our colleagues to ask, “In this procurement, are there exceptions or flexibility that you need that we can propose to the Treasury Board?” When you talk about defence procurement, it's quite large. What are the big complex ones? Then we have an ongoing conversation about where exceptions and flexibility may be needed.
:
Thank you, Mr. Chair. I guess you can't get rid of me that easily.
Thank you to our witnesses for being here.
When I was on this committee, a lot of these issues were brought up in other studies as well. In my role with cybersecurity in the study this committee did on cybersecurity, I saw that the issues around technology are of quite serious importance, especially these days.
One of the criticisms was about the length of time to go through the procurement process, in particular for DND. Between the time that process occurs and the delivery of whatever is procured, the technology becomes obsolete.
I'll leave it to any of you who want to take on this question. What is being done to address the fact that, every single day, technology is advancing and evolving? How are we creating a process that allows for us to stay up to date and to deliver in a meaningful time frame?
:
Let me answer the easy question. Is where we are with the design okay? Absolutely it is. We're doing the right thing. We're taking our time, because in shipbuilding, design is key. You don't start before you have a good design ready for production.
We talked a bit earlier about Canadianization. There's very little Canadianization on the Canadian surface combatants, but there are approximately 250-plus systems coming together on one of the most complex ships that will be built on this planet. This is what's happening right now for the Canadian surface combatant.
From a process point of view, I'm okay with Irving Shipbuilding, Lockheed and BAE working together, taking their time to give us, with their good accountability, a design that makes sense. We will gain from that in the build process.
What we could do to make sure that we don't have capability gaps.... I'm sorry I'm coming back to this point. It's not so much a PSPC point. It's really how we approach the entirety of the machine. We now know—and we're not the only ones in the world who are seeing this—how long it takes to build a complex warship. One would say that by the time we're building CSC number 10 or 11, we should probably start thinking about the next one, because that's how much time it takes.
Right now, to the question about culture and understanding, that's where we are. Delivering complex systems for the Canadian Armed Forces takes time. There's no store called Complex Systems for the Canadian Forces. We need to work with industry and make sure we prepare and have adequate time to deliver.
:
You've hit on the nub of the issue. There's a sense here that, as a defence committee, we don't have the luxury of time on a number of these platforms, so we are looking to you, in particular, for ideas, suggestions, guidance and recommendations.
I am talking to colleagues about this, but this panel has been very insightful—delightfully insightful—and I think very useful. We haven't been able to have the full time with you. We may be calling you back to talk about this a bit more.
In the meanwhile, I want to thank each and every one of you for your willingness to go out of your lanes a bit and actually think about how we need to reform the entire procurement process. It's been very helpful. Thank you for that.
Have a happy Thanksgiving.
The meeting is adjourned.